Moving Software Cost Calculator

How this calculator works

The estimate multiplies each per-crew tool's published annual price by your crew count, then adds any company-level tools at a flat rate. Monthly prices are annualized at twelve months. The result is a directional annual figure for the tools you select, not a quote.

Only vendors that publish entry pricing appear here. Enterprise and quote-only platforms are excluded because their pricing is not published, and we do not invent figures.

Why total cost of ownership matters

When you compare platforms, the sticker price is only part of the story. A tool billed per crew grows with your headcount, so a stack that looks affordable at three crews can strain the budget at twenty. Company-level tools behave differently, spreading their cost as you add crews. Seeing both in one place helps you plan how your software spend scales with the business.

Implementation and migration costs sit outside this calculator. When you request a formal quote, ask for the all-in first-year figure, since onboarding is where budgets quietly grow. Treat the number here as a starting point for that conversation, and confirm current rates directly with each vendor.

Frequently asked questions

How accurate is this estimate?

It reflects published entry pricing as of 2026 and annualizes monthly rates. Actual costs vary by tier, add-ons, extra seats, contract term and negotiated discounts, so treat it as directional and confirm with each vendor.

Why are some platforms not listed?

Some platforms are quote-only and do not publish pricing. Including a guessed number would misrepresent them, so they are left out. Read their reviews for what is known about their pricing models.

Does the total include implementation?

No. The figure covers annual subscription cost only. Ask each vendor for an all-in first-year quote that includes onboarding and data migration.